Job Title: Lodge Administrator

Organization: Moose Lodge #141, Suffolk,

Reports To: Board of Officers

Summary

The Lodge Administrator plays a vital role in the successful operation of the Lodge. This position is responsible for overseeing the day-to-day administrative functions of the Lodge, ensuring compliance with all applicable laws and regulations, and supporting the Lodge's mission and objectives.

Key Responsibilities

Legal Compliance:

Ensure the Lodge operates in full compliance with all relevant state and federal laws.

Advise the Board of Officers on legal and regulatory matters.

Governance & Administration:

Understand and adhere to the Lodge's bylaws, rules, and regulations.

Assist with the preparation and execution of Lodge meetings, including recording minutes and maintaining accurate records.

Oversee membership recruitment, retention, and administration.

Manage all aspects of Lodge finances, including budgeting, accounting, and financial reporting via QuickBooks Online.

Ensure timely filing of all required tax returns and other financial reports.

Obtain and maintain all necessary licenses and permits for Lodge operations.

Maintain accurate and complete records of all Lodge activities, including membership, finances, and meeting minutes.

Manage Lodge insurance policies, ensuring adequate coverage for all risks.

Oversee the maintenance and upkeep of the Lodge building and its facilities.

Provide general information to members and the public regarding Lodge activities and services.

Support to Board of Officers:

Provide administrative support to the Lodge's Board of Officers, including scheduling meetings, preparing agendas, and distributing information.

Assist the Board of Officers in making informed decisions by providing relevant data and analysis.

Qualifications

Proven experience in administrative or managerial roles.

Strong understanding of non-profit organizations and their operations.

Excellent organizational and time-management skills.

Proficiency in Microsoft Office Suite or similar software.

Strong communication and interpersonal skills.

Ability to work independently and as part of a team.

Note:

This job description is a general guideline and may be modified to fit the specific needs and circumstances.

The Lodge Administrator must be elected according to the General Laws and procedures.

The Administrator's official title may vary depending on local regulations and Lodge practices.

Submit: Resume to: Attention: Mary Anne Bateman, President email: lodge141@mooseunits.org

(757 408-7052